© Friends of Ingrebourne Valley and Hornchurch Country Park

Friends of Ingrebourne Valley and Hornchurch Country Park

Friends of Ingrebourne Valley and Hornchurch Country Park

Constitution


1. Name of the Organisation

The name of The Group shall be “Friends of Ingrebourne Valley and

Hornchurch Country Park”, hereinafter referred to as The Group.


2. Aims and Objectives of The Group

The aims of The Group are:

1. To promote the wide and responsible use of the Ingrebourne Valley and

Hornchurch Country Park, hereinafter referred to as The Valley

2. To enhance The Valley for the benefit of the whole community.

3. To improve the recreational and educational facilities of The Valley.

4. To enhance, protect and promote the natural environment within The

Valley.

5. To protect and promote the heritage and historical artefacts of The Valley.

6. To raise funds to support the work of The Group.

The Group will fulfil these aims through the following objectives:

1. Liaising and working with the London Borough of Havering, the Essex

Wildlife Trust and other relevant statutory and non-statutory agencies.

2. Assisting the Hornchurch Country Park Rangers with practical

maintenance and conservation projects.

3. Receiving donations, raising funds, opening and operating a bank account,

and applying for grants and other finance where appropriate in furtherance

of the aims of The Group.

4. If appropriate, affiliating with voluntary sector bodies for training and

Expertise.

5. Organising meetings, training courses and events to further the aims of

The Group.

6. Working with similar groups and exchanging information and advice.

7. Taking any action that is lawful and intended to help it to fulfil its aims.


3. The Committee

3.1 Only Members of The Group aged eighteen years and over shall be

eligible to serve as a Committee Officer.

3.2 An Executive Committee shall be elected to carry out the business of

The Group and shall be made up of a Chair, Vice Chair, Treasurer and

Secretary.

3.3 The Committee shall comprise a maximum 15 Members in total,

including the elected Executive Committee and Committee Officers.

3.4 All Executive Committee and Committee Officers must use The Valley

and/or believe in furthering the aims of The Group.

3.5 All Executive Committee and Committee Officers shall be made up of

Members who are entitled to voting rights


4. Membership

Membership of The Group shall be open to:

4.1 Individuals aged eighteen years and over who use The Valley and are

interested in supporting the aims of The Group and shall be known as Full

Members.

4.2 Clubs, groups and societies which use The Valley and are interested in

supporting the aims of The Group. Each club, group or society may appoint

one individual person for nomination as a Member to represent it and vote on

its behalf at meetings, who shall be known as an Affiliated Group.

4.3 Representatives from statutory bodies, and any person under the age

of eighteen years may be invited to join, and shall be known as Associate

Members.


5. Members’ voting rights

5.1 Individual Full Members shall be entitled to one voting right.

5.2 Affiliated Group Members shall be offered one voting right.

5.3 Associate Members will not have any voting rights.


6. Termination of Membership

6.1 The Committee shall have the right, for good and sufficient reason; to

exclude any individual Member from The Group Committee. The Chair or Secretary of the Executive Committee will send written confirmation to the Member concerned.


7. Equal Opportunities

7.1 The Group will treat all qualifying Members equally, whatever their

race, colour, ethnic origin, national origin, religion, sexual orientation, age,

physical or mental disability, political opinion, state of health, appearance,

marital status or family circumstances.

7.2 The Group will apply a commitment to equal opportunities when

deciding who serves on the Committee.


8. Finance

8.1 All money raised by or on behalf of The Group is to be used only to

further the aims of The Group.

8.2 The Treasurer shall open a bank account in the name of “Friends of

Ingrebourne Valley”. The Treasurer must have relevant experience or have

attended an appropriate training course.  Where necessary, training will be

given to Committee Officers.

8.3 Cheque signatories will be nominated by the Committee


9. Annual General Meeting (AGM)

9.1 There shall be an inaugural meeting held on April 21st 2012 and an

AGM within 14 months thereafter at which the Committee will report on its

work and present a statement of accounts.

9.2 The AGM shall elect a new Committee for the next year.  All

nominations must be proposed and seconded before being put forward for

Election.

9.3 The Secretary will notify all Members of the date of the meeting not

less than 28 days before the AGM.


10. Other General Meetings

10.1 There will be a General Meeting open to all people who use The Valley

and who also believe in furthering the aims of The Group when required to

discuss particular issues.

10.2 A Special General Meeting open to all Members will be held if twelve or

more Members entitled to vote submit in writing a request for such a meeting

to the Secretary.  The Secretary shall arrange for the meeting to take place

within fourteen days.

10.3 The Secretary will publicise in advance all General Meetings.


11. Rules and Procedures at all meetings:

11.1 Members shall, at all times, conduct themselves in a reasonable

manner at meetings, and will be excluded if they contravene the objectives of

The Group, or bring it into disrepute.  Exclusion will be by a majority of those

present and voting at any Committee or General Meeting.

11.2 Before voting any Member may propose an amendment which must

also be seconded.

11.3 All decisions arising from questions raised at any meeting shall be

decided by a simple majority of those present and entitled to vote there at.

11.4 Only Members present at the meeting may vote.

11.5 No Member shall exercise more than one vote, but in the case of an

equality of votes the Chair shall have a second or casting vote.


12. Minutes


12.1 Minute books shall be kept by The Group of all Committee and General

Meetings.


13. Quorum

13.1 No General Meeting or AGM shall take place if less than ten voting

Members including two Members of the Committee are present.

13.2 No Committee meeting shall take place if less than four of the

Committee including one from the Executive is present.


14. Changes to The Constitution

14.1 The Constitution can be altered at an AGM or at a Special General

Meeting called formally for that purpose.

14.2 Any suggested changes to The Constitution must be handed to the

Secretary 14 days before the AGM.

14.3 Changes to the Constitution must be agreed by two thirds of the

Members present at the meeting.


15. Dissolution

15.1 The Group may only be dissolved at a Special General Meeting called

for that purpose and must be advertised 28 before the meeting.

15.2 A proposal to dissolve The Group shall take effect only if agreed by two

thirds of the Members present at the meeting.

15.3 Any property or funds remaining after all debts have been paid shall be

donated to community groups or charities within the Havering area. No

property or funds should be distributed to Members or Affiliated Groups.

15.4 Minutes of the final meeting must be sent to all Members.


16. Adoption of Constitution

This Constitution was adopted as the Constitution of ‘Friends of Ingrebourne

Valley and Hornchurch Country Park’ at a General Meeting held at St. John

and St. Matthew Church, South Hornchurch on 21st April 2012.




Signed:    ______________________ Signed:_______________________


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